V101 - Personal Executive Assistant
About the position For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: This role offers an opportunity to provide high-level support as a personal executive assistant within a dynamic and mission-driven environment at Job Duck. The position is ideal for someone who enjoys bringing order to complexity, communicating with clients, and supporting workflows that evolve over time. You will help maintain organized operations, oversee client follow-ups, and ensure that important information is managed with care and accuracy. The role is well suited for an individual who thrives in fast-paced settings, takes initiative, and handles confidential details with professionalism and empathy. Candidates who value precision, compassion, and strong client relationships will excel in this position.
Responsibilities
- Providing executive-level support with professionalism and discretion
- Preparing and organizing client information and materials
- Assisting with various administrative duties based on evolving needs
- Prioritizing tasks and ensuring timely completion
- Supporting immigration-related processes when needed
- Organizing files, tasks, and documentation
- Communicating with clients and managing follow-ups
- Maintaining confidentiality in all written and verbal communication
- Assisting with client communication through RingCentral and Gmail
- Managing and updating CRM records in Clio
Requirements
- At least 1 year in an Executive Assistant role
- Ability to work with minimal training
- Must be comfortable interacting with clients and managing follow-ups
- Proficient in organizing files, tasks, and documentation
Nice-to-haves
- Experience in Immigration Law is a plus
- Experience with immigration processes is appreciated
- Clio experience is strongly preferred
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