Meeting and Events Coordinator

Meeting and Events Coordinator Location: Remote, with periodic travel within Michigan and Ohio and occasional national travel Job Classification: Both full-time and part-time positions are available Reports To: Meeting and Events Manager Date Posted: April 17, 2026 Shape Change With Us At Kelley Cawthorne, we help clients advance their missions through innovative strategies, strong relationships, and exceptional service. We’re known for our integrity, collaborative culture, and commitment to delivering high-quality experiences for our clients and their members. We’re looking to hire multiple people to serve as Meeting and Events Coordinators. We are looking for people who thrive when planning, coordinating, and executing. This role plays a key part in supporting our association clients by delivering seamless, engaging events. From conferences and annual meetings to webinars and networking programs. Ideal candidates are highly organized, detail-oriented, and energized by creating meaningful experiences.

What You'll Do

You’ll be responsible for planning and executing a wide range of in-person and virtual events that support client goals and member engagement. Working closely with association boards, internal teams, and vendors, you’ll ensure that every detail is managed with care and professionalism. Responsibilities include:

• Collaborate with association boards and staff to plan and execute conferences, annual meetings, educational programs, webinars, and special events.
• Develop detailed event timelines, budgets, task lists, and production schedules.
• Coordinate logistics including venue selection, catering, audiovisual needs, signage, materials, and transportation.
• Manage vendor relationships, contracts, and ongoing communications.
• Secure and manage sponsor and vendor partnerships through targeted outreach and alignment with event goals and revenue targets.
• Partner with marketing and communications staff to promote events via email, websites, and social media.
• Build and manage event registration systems, track attendance, and prepare reports.
• Prepare event materials such as agendas, name badges, programs, signage, and supplies.
• Provide on-site coordination for in-person events, including setup, registration, vendor oversight, and attendee support.
• Support virtual events by managing platforms, assisting presenters, and troubleshooting issues.
• Conduct post-event evaluations, gather feedback, and prepare recap reports with recommendations.
• Maintain organized event records and documentation.

What We’re Looking For A service-oriented, detail-driven professional who:

• Enjoys managing multiple moving parts and takes pride in well-executed events.
• Has strong project management, organizational, and time management skills.
• Communicates clearly and professionally with clients, vendors, and internal teams.
• Is proactive, adaptable, and comfortable working in a fast-paced environment.
• Brings a high level of personal accountability and attention to detail.
• Collaborates effectively and contributes positively to team culture.
• Demonstrates professionalism, discretion, and commitment to client success.

Requirements

• Bachelor’s degree in hospitality, event management, nonprofit management, or a related field.
• Two to three years of experience in event planning or coordination.
• Experience with or exposure to membership or event management platforms (e.g., Wild Apricot, MemberClicks) preferred.
• Proficiency with Microsoft 365 and virtual meeting platforms; comfort learning new technology.

Travel & Physical Requirements

• Periodic travel by car within Michigan and Ohio, with occasional national travel for meetings and events.
• Ability to attend evening or weekend events as needed.
• Ability to lift up to 25 lbs. for event setup and office support.
• Prolonged periods of sitting or standing at a desk and working on a computer.
• Manual dexterity to operate standard office equipment.
• Must be able to hear and speak clearly to conduct business over phone, video, and in person.

Why Kelley Cawthorne?

• Impactful Work: Support associations and organizations that make a difference.
• Collaborative Culture: Join a professional, supportive, and client-focused team.
• Varied & Engaging Work: No two events, or days, are the same.
• Regional Reach: Be part of a team serving clients across Michigan, Ohio, and beyond.
• Excellent Benefits: Competitive benefits and a culture that values employee well-being.

Ready to shape change with us? Apply today and help create exceptional experiences for our clients and their members. Apply tot his job Apply To this Job