Finance and Admin Coordinator

Sony Music Entertainment is a leading company in the music industry, renowned for its innovative contributions to music history. They are seeking a highly motivated Finance & Admin Coordinator to support their growing team by managing administrative tasks, finance-related duties, and logistical coordination for executives.

Responsibilities

• Basic finance-related tasks, including:
• Entering bills
• Light bookkeeping duties
• Finance data entry
• Manage calendars, day-to-day scheduling, and other logistics for Black Ink executives
• Act as initial point of contact for new outreach/communications
• Create and edit documents, reports, pitch decks, and presentations
• Generate meeting agendas and maintain detailed meeting minutes/notes
• Draft contracts, SOWs, and other agreements, with guidance from CFO & COO
• Organize and manage digital filing systems
• Assist clients with basic needs, general customer service
• Basic project management
• Data entry
• Conduct research; compile and summarize information
• Coordinate/book travel/accommodations for Black Ink staff
• Other duties as assigned

Skills

• Proven experience as a finance or administrative assistant, ideally in the live entertainment industry
• Knowledge of office management systems and procedures
• Positive attitude and ability to interact comfortably and effectively with other team members at all levels including senior management as well as external partners and clients
• Ability to maintain highly confidential information
• Ability to work independently and with minimal supervision
• Ability to keep calm under pressure, while prioritizing effectively and following through on all assignments
• Demonstrated organizational and interpersonal skills
• Astute attention to detail
• Excellent written and verbal communication skills
• Self-motivated, proactive, and resourceful
• Problem-solving and critical thinking skills
• Ability to work on multiple projects and produce high-quality work under tight schedules
• Passion for and knowledge of live events
• Willingness to work flexible hours
• Proficiency in MacOS
• Proficiency in Microsoft Office (Excel in particular), OneDrive, Box
• Bachelor's Degree preferred
• Additional software skills a plus (Quickbooks Online, Adobe Creative Suite, Premiere, etc.)

Benefits

• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• Time off for a winter recess
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• The space to accelerate progress, positively disrupt, and create what happens next

Company Overview

Company H1B Sponsorship