[Hiring] Part-Time, Temporary Program Executive Assistant @MoveOn.org

Role Description MoveOn is seeking an experienced operations support to assist in the day-to-day responsibilities of MoveOn’s largest department: Program. The Program Department drives MoveOn’s impact-driven, nationally resonant external work—from our election endorsements to supporting thousands of petitions started by MoveOn members across the country to our momentum-building trainings and events and everything in between. MoveOn’s Administration Executive will support the Chief of Program and the entire Program Department with ongoing internal deliverables that drive our work.

• Work consistently with the Chief of Program and Deputy Chief of Program, keeping the Chief of Program on track and on time and helping her prioritize her schedule, outgoing communications, and book travel as needed to meet the organization’s needs.
• Organize and prioritize key information, issues, deadlines, and decisions for Program Department leadership. Work in partnership with the Deputy Chief of Program to execute Department priorities and projects.
• Absorb and understand the short- and long-term strategic priorities of MoveOn and the Chief of Program, make scheduling recommendations, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment.
• Wall off distractions and protect highly focused work sessions; or schedule back-to-back conference calls during tight timelines as needed.
• Assist in setting up internal meetings, including making sure that agendas are circulated in advance and Zoom room links are listed in Google Calendar invitations.
• Take notes during meetings and calls, and ensure that everyone understands their follow-ups and actually follows up.
• Assist Program Department Team Leads with operations support, including expense reports.

Qualifications

• Be methodical, organized, flexible with great time-management strategies.
• Have a high degree of understanding around confidentiality and discernment.
• Have experience working at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.

Requirements

• At least 2 years experience in a similar role.
• Exceptional organizational skills.
• Ability to communicate well in various mediums.
• Familiarity with Google Suite, experience with Nexonia and Bill.com preferred.

Benefits

• Part-time (up to 20 hours per week).
• $39.67/hour.
• $175 monthly toward the cost of cell phone, internet, and office expenses.
• Home office subsidy also provided.

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