[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Private Health Management (PHM) supports individuals with serious medical conditions by providing access to top specialists and personalized care. They are seeking an organized and dependable Administrative Assistant to support senior leadership with various administrative tasks, including calendar management and travel coordination.

Responsibilities

• Enable executive productivity through proactive calendar management, scheduling, and logistical coordination
• Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment
• Schedule and prioritize internal and external meetings, proactively resolving conflicts
• Coordinate domestic and international travel, with an emphasis on conferences and multi-day events
• Ensure seamless planning and execution of meetings, events, and conference logistics
• Prepare leaders for meetings with clear agendas, materials, and follow-ups
• Support planning and execution of leadership meetings, board meetings, offsites, and company events
• Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members
• Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment

Skills

• 1+ year of professional experience with bonus points for experience supporting senior executives in a growing organization
• Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise
• Strong organizational skills and the ability to manage multiple priorities simultaneously
• Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems
• A self-starter mindset with a strong sense of ownership and follow-through
• A constructive, upbeat, and service-oriented approach

Benefits

• PHM’s comprehensive benefits package, which includes health, dental, and vision insurance
• 401(k) with employer match
• Paid time off
• PHM services for you and your dependents
• Additional benefits
• Remote role

Company Overview