Executive Assistant - Marketing (Hybrid: Madison, WI)
TruStage is committed to making a brighter financial future accessible to everyone, emphasizing a diverse and inclusive work environment. The Executive Assistant - Marketing will support senior management by organizing administrative activities, managing calendars, and assisting with project coordination and communication.
Responsibilities
- Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives
- Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items
- Under direction of senior management, assist in response of internal/external inquiries
- Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management
- Participate in streamlining and adding efficiency to administrative workflow processes
- Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies
- Composes routine correspondence, correct grammar, punctuation and spelling
- Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required
Skills
- High School diploma or equivalent
- One to three years administrative work experience to include competencies in the following areas:
- Plan, organize and assist in multiple projects/assignments
- Word processing, spreadsheet, graphic software and Internet/Intranet applications
- Provide internal/external customer services
- Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems
- All the above position accountabilities require the ability to use analytical thinking and problem-solving skills on own initiative
- Keyboarding skills 50 WPM
- Ability to communicate via verbal and written communication clearly and effectively
- Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel
Benefits
- Annual incentive (bonus) plan
- Medical
- Dental
- Vision
- Employee assistance program
- Life insurance
- Disability plans
- Parental leave
- Paid time off
- 401k
- Tuition reimbursement
- Flexible workplace that allows for work-life balance
- Career growth
- Retirement assistance
- Flexibility, including working in a place you prefer
- Invest in technology and other tools that will make hybrid working normal rather than an exception
Company Overview
Company H1B Sponsorship